iPads for event registration
Registration is the first thing attendees see, and a line there is visible to everyone. Most registration problems are not caused by the iPads.
Plan stations for the arrival peak
Attendees do not arrive evenly. At a 600-person conference with a 9am keynote, most people check in between 8:00 and 8:45. Plan stations and staff for the number of people who arrive in the busiest half hour, not the total for the day. Ask the show organizer for the arrival pattern, or look at last year's.
Spares
Over a run of events, something always goes wrong: a unit gets dropped, a charger goes missing, or an app freezes. Keep spare units powered on and logged in behind the desk so they can be used right away. Spares are the cheapest part of iPad rentals in San Diego, and we include them as standard.
Plan for power
An iPad scanning badges and printing all day will not hold a charge all day. You need either power at the desk, which most venues require you to order in advance, or a charging case and a shift change. Decide before the event. Extension cords run across a lobby floor are a trip hazard, and the venue will make you remove them.
Do not rely on venue wifi
Hall wifi is shared with everyone in the building, including thousands of phones on show morning. If registration needs the network, put some units on cellular data as a backup, or order a wired connection for the desk. If your registration app can work offline and sync later, test that before the event.
Printing badges changes the setup
On-site badge printing adds printers, paper, ribbon and somewhere to put them, and a printer problem slows the line. Bring more paper and ribbon than you expect to need, keep a spare printer, and decide who is allowed to clear a jam. If your attendee list is final in advance, pre-printed badges sorted alphabetically are the fastest option.
Lock the iPads to one app
Anyone walking past can use an iPad left on a counter. Single-app mode, or a kiosk configuration through device management, keeps it on the registration app and stops someone browsing on it. We can send them enrolled, so the setup is done before they arrive and can be changed remotely afterwards.
Stands, cases and the height of the desk
Counter stands for a staffed desk, floor stands for self check-in, locking cases anywhere the iPad is out of reach of staff. Match the stand to the desk height so staff are not stooping all day and attendees can read the screen.
What we can do
We rent iPads in quantity with stands, kiosks, printers and hotspots, set up with your app before they leave, and enrolled in device management when you need it. Around San Diego our staff deliver and set the desk up, and can stay for the event. Elsewhere it ships, with return labels in the box.
Photos
24 photosOpen a photo to see it larger, download it or copy a link to send. All equipment photos
Equipment for this
Tell us what you need and a person replies within the hour during business hours. Nothing is booked until you say so.
Tell us what the job is
You don’t need a parts list. Describe what has to happen and we’ll work out the equipment, tell you what it costs, and book nothing until you say so.